Introduction to Project Management for an Executive Assistant or Office Manager

Project Management for an Executive Assistant

Project Management for an Executive Assistant

As someone in charge of project management it is of course important that the project is managed as it should be. A good way to make sure that this happens is to make sure you meet the 7S Model (as  seen below) This framework helps with projects of all sizes and calibres and helps to see what you need to be doing to ensure that your project is managed successfully. Here is a look at some of the key things to learn to start to help gain a grasp of Project Management for an Executive Assistant or Office Manager
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If you are someone that is in charge of project management then it is important. It differs from operational management and the skills you will need to carry this out. Of course the skills you have are transerrable other management environments but they are also essential for project management. Maylor’s 7S is a core strategy:
 – Structure
 – Style
 – Staff
 – Skills
 – Stakeholders
 – Strategy
 – Systems
Author stockimages and image courtesy of freedigitalphotos.net

Project Models

Staff and stakeholders

When you look into this, they could seem like generic skills needed for all sorts of management. However it is important to see how they can relate to the management of a project.
So for example when it comes to project management is it essential that you have a project manager in place. This person needs to have a wide range of skills and experience in order to make sure that the whole thing runs as smoothly as possible. You will also need other team members.
You will also need to take into consideration the needs and feelings of stakeholders. These people are involved in the project or affected by the outcome.
Stakeholders are people who have an interest in the project or its outcomes. Their attitudes, perceptions and influence will vary. .

Structure

The structure of your project is important in many ways. First of all you will need to look at the lifespan of your project, what is expected and when it should be delivered. You’ll also need to look at the structure matrix if any building work needs to take place as part of your finished project. It can be worth looking at more set-out structures such as PRINCE2 and seeing if these are appropriate for your project.
Systems and Strategy
To keep things running think of your project as a system that needs its own elements to work. 
Of course within all of this you will need to think about the organisation. You are working for/with and what they are going to need from your project too.

Style

 
You need to take into account the style and culture of your overall project. This means looking at what you need to do now and what might needs to be done in the future.

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